Reimbursement forms


Session Organizers have been provided a specific maximum amount for reimbursement to their entire session.  You should check with your session organizer to find out the amount that you are eligible to be reimbursed for.

IMPORTANT: All speakers are initially financially responsible for all meeting related expenses, including travel and hotel.  Registration fees will be waived. Expenses will then be reimbursed after the completion of the conference.  Please be sure to review the Reimbursement Policy below for more information on qualifying expenses.

All speakers will be required to submit the Expense Report Form, along with receipts for expenses of $25 or more.

Qualifying Expenses -Reimburses according to Federal regulations.

  • Airfare or Train travel (including baggage fees) – Economy class airfare or train travel from the city of residence to Amherst, MA.
  • Hotel Room & Tax for your stay at one of the official conference hotels (at the $150 group rate) during the meeting, from Nov 7-9, 2018.
  • Mileage if traveling to the conference by car (in place of air or train travel), based on current federal rates ($0.575/mile).  Mileage to get to and from the airport in your city of residence will not be reimbursed.  If an individual is driving, mileage will be reimbursed up to the amount an air or train ticket would have cost, or whichever is least.
  • Taxis to and from the airport in your city of residence.

Please note that the NERLSCD does not reimburse for costs of rental cars, internet or telephone charges, alcohol, printing charges, tips (unless receipted) or other incidentals not listed above. Internet in your guest room is provided free of charge.

 Reimbursements must be submitted by December 7, 2018…. Thank you!